Draft Meeting Minutes 14 January 2019

Draft Minutes of the ordinary meeting of Kings Clipstone Parish Council held on Monday 14th January 2019 at 7.00pm in the Council Chambers, Edwinstowe Village Hall, Mansfield Road, Edwinstowe.

Present: Cllr P Bromley, Cllr A Stanley, Cllr Peck (NCCC), Cllr M Smith, Cllr A Dunn, Cllr C Hunt

In attendance: Frances Ford, Clerk, 5 members of the public

Apologies: Cllr Brooks (NSDC), Cllr Peacock (NSDC), Cllr Bradley, Cllr L Shaw-Browne

19/104 Welcome

Chairman opened the meeting and welcomed everyone.

18/105 Apologies for Absence

Reasons were approved unanimously.

19/106 Declarations of Interest in Items on the Agenda

There were none.

19/107 Approval of minutes of the meeting held on Monday 12th November 2018

The minutes were unanimously approved and signed by the Chair.

19/108 County Councillors Report

C/Cllr Peck continues to ask for the speed limit to be reduced from Cavendish Way into Clipstone.
The previous proposal for a unitary authority was cancelled at the last minute and may be considered in the future after district council elections.

At a recent policy committee meeting C/Cllr opposed the purchase of part of Laxton for £9m.

C/Cllr Peck brought to the council’s attention that Clipstone Regeneration Group had done a survey on the headstocks and their future, and was concerned that a recent article in the Chad reported that 70% of people are in favour of retaining the headstocks, given that this does not match previous surveys.

19/109 District Councillors Report

No District Councillors Present.

19/110 Parish Councillors Report

Cllr Hunt reported two cars parking on Squires Croft on the pavement causing inconvenience to residence, to go and cycle. The clerk agreed to contact Sherwood Pines Cycle Club to circulate a notice about parking in case the incident is related.

19/111 Correspondence from Residents

None received.

19/112 Questions/statements from members of the public (15 minutes)

A resident reported that they were not aware about the closure of Gorsethorpe Lane. C/Cllr peck is to speak to highways about this as is the Clerk as all residents should have been notified.

A resident asked if we can contact Highways and circulate a notice to residents to ensure that Spring bulbs are not mowed off this year.

A resident reported not feeling well informed about the Neighbourhood Plan in order to vote on the referendum at the end of the month. The process of the Neighbourhood Plan was explained by The Chair and Cllr Stanley, and the residents were informed that a summary of the Neighbourhood Plan would be circulated shortly, which was not allowed to be circulated prior to the meeting due to needing approval.

19/113 Planning Matters

There were none.

19/114 Agenda Items

  1. Refurbishment and upgrade of Village Shed
    Cllr Bromley is still awaiting quotes for electric, water and drain connections for the village shed.
  2. Playing field
    A discussion took place regarding play equipment for the playing field. The Clerk had spoken to Kirton Parish Council regarding their recent play equipment installation, and looked into pricing. It was agreed that The Clerk and Cllr Smith would look into what is available, and look to do a survey to involve local children and grandchildren of residents to see what is wanted.
    A lottery fund grant should be available to the council to pay for the equipment.
  3. Neighbourhood Plan Referendum
    A newsletter as a summary of the Neighbourhood Plan was brought to the meeting by Cllr Stanley, intended to help residents vote on the referendum. It was unanimously approved for the newsletter to be distributed in the next 3 days.
    Cllr Stanley requested to be an observer at the count for the referendum along with his wife Julia Stanley, Clerk to make request to NSDC.
  4. Reducing seats on the Parish Council and no of council meetings
    The council are unable to reduce seats on the council until after elections in May. A discussion took place and it was felt that Kings Clipstone is a very small Parish to have 7 seats, and that 5 may be more appropriate.
    Given the small nature of the Parish Council, the possibility of fewer meetings was also discussed, in order to make more headway with projects between meetings. It was unanimously agreed to monitor attendance over the next year and consider reducing meeting numbers. And leave the meeting dates for now.
  5. Bus stop at the top of Water Works Drive
    A resident has requested a bus stop where there used to be one. The location is no longer designated on the bus route.
    Clerk to request.
  6. Request for litter bin in lay-by at the top of Water Works Drive
    A resident had requested a litter bin in the lay-by.
    Clerk to obtain quote for emptying and purchasing the bin.
  7. Resident request for dog bin at the top of School Lane
    Several residents have asked for a dog waste bin at the top of School Lane as dog mess is not being cleared up.
    Clerk to obtain quote for emptying and purchasing the bin.
  8. Containers on the Meadow
    D/Cllr Brooks was not present at the meeting but had sent an update prior to the meeting.
    The caravan is only permitted to stay on the land between the Dog & Duck and King John’s Court while works were being carried out to the Holiday Lets on King John’s Court. As work is believed to have finished on the Holiday Lets, D/Cllr will pass on information to the planning enforcement officer. The planning officer has spoken to the resident.
    There had been concerns over right of way from King John’s Court across the car park of the Dog & Duck, and this is being looked into.
  9. Purchase of items for the council by Friends of Kings Clipstone
    Cllr Hunt reported that the Friends of Kings Clipstone had agreed to purchase a bench for Kings Clipstone, with any remaining funds going towards play equipment for the field. They are currently waiting for two trustees to be available to go to the bank, withdraw any remaining funds and close their account.
  10. Revamp of KCPC website
    The Clerk had obtained a website proposal from the council’s web designer to update the website. A discussion took place regarding adding tourist information, local businesses, better contact information to the website, and updating it to fit in with the new accessibility guidelines issued to the council by NALC.
    The estimated cost of the website build is £1,100, and the Clerk is to circulate an example website, proposal and guidelines to the councillors.

19/115 Accounts for Payment

The following items were approved unanimously, and payments will be made by online banking:

  1. Clerk’s Pay for January
  2. HMRC - Tax on Clerk's Wages
  3. Edwinstowe Parish Council (paid, needs ratification) - Roomhire invoice - £50.00, Photocopying - £5.88
  4. Cllr Bromley - Reimbursement of cable ties for poppies - £2.69
  5. Cllr Stanley - Reimbursement for notice board key cutting - £3.00
  6. Urban Forward - Neighbourhood Plan mapping - £500.00

19/116 Date of Next Meeting

The next ordinary meeting will be held Monday 11th February 2019 at 7.00pm.

The Chairman thanked all those present for their attendance and closed the meeting at 8.12pm.

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