Meeting Minutes 12 March 2018

Minutes of the ordinary meeting of Kings Clipstone Parish Council held on Monday 12th March 2018 at 7.00pm in the Council Chambers, Edwinstowe Village Hall, Mansfield Road, Edwinstowe.

Present: Cllr P Bromley, Cllr A Stanley, Cllr M Bradley, Cllr L Shaw-Browne, Cllr C Hunt, D/Cllr Brooks, C/Cllr J Peck

In attendance: Frances Ford, Clerk, 1 member of the public

Apologies: Cllr A Dunn, D/Cllr Peacock

18/126 Welcome

The Chairman opened the meeting and welcomed everyone.

18/127 Apologies for Absence

Reasons were approved unanimously.

18/128 Declarations of Interest in Items on the Agenda

There were none.

18/129 Approval of minutes of the meeting held on Monday 19th February 2018

The minutes were unanimously approved and signed by the Chair.

18/130 County Councillors Report

C/Cllr Peck confirmed that the lamp post on the corner of Squires Lane which was leaning will be sorted. The speed limit reduction on Gorsethorpe Lane has been approved and is to be reduced to 50mph this financial year.

18/131 District Councillors Report

D/Cllr Brooks informed the council that the district councillors are trying to generate interest in Vicar Water from Newark and Sherwood District Council, and are encouraging NSDC to spend money on this area of the county generally.
The Chairman invited D/Cllr Brooks to the planning meeting with NSDC for the neighbourhood plan.

18/132 Parish Councillors Report

There were none.

18/133 Correspondence from Residents

None received.

18/134 Questions/statements from members of the public (15 minutes)

A resident mentioned that it is noticeable that traffic is slower on Peafield Lane due to speed cameras, however these cars do seem to speed up significantly as soon as they reach Gorsethorpe Lane.

18/135 Planning Matters

18/00318/FUL | The Willows, Squires Lane Kings Clipstone, Old Clipstone. Householder application for proposed Single Storey Rear Extension.
The application was discussed and Cllr Hunt proposed that the application is supported, seconded by Cllr Stanley and unanimously approved by the council.

18/136 Agenda Items

  1. Neighbourhood Plan Update
    A meeting is planned to discuss planning with Helen Metcalfe and Karen Adams at Newark and Sherwood District Council. Queries from residents regarding the neighbourhood plan are also to be discussed at this meeting.
  2. Playing field update
    No discussion.
  3. Feasibility of Village Hall
    A discussion took place and it was decided that a feasibility study should take place, in order that residents have full facts when a decision is made by them on whether a village hall should be built.
    Cllr Stanley proposed that the council obtain quotations.
    Jenny Kirkwood from RCan is providing guidance to the council to help with grant funding for the village hall and the possibility of use of a trust for the Hall.
  4. Website Update
    A discussion too place on making the website look more up to date. It was agreed that ideas should be brought to the next meeting.
  5. Insurance
    Cllr Bromley had looked into whether the playing field was covered under the existing insurance policy. It appears as though it is, however the Clerk is to contact the insurance broker to query this, and whether the village hall would be covered once built and during construction.
  6. Village Assets
    A draft list was brought to the meeting prepared by Cllrs Hunt, Shaw-Browne and Bradley. Cllr Stanley is to cross-reference the list with the Neighbourhood plan assets and get feedback from Helen Metcalfe at the planning meeting.
  7. Silent Soldier
    The council have been invited by British Legion to purchase a ‘Silent Soldier’ which is a decorative silhouette of a soldier that can be placed within the Parish to remember those who never came home from WW1. The Clerk is to find out the size of the soldier and the pricing of possible poppies to surround it if the council were to purchase one.
  8. Defibrillator
    The Clerk is to obtain prices from the Community Heartbeat Trust and circulate these to the Council before trying to obtain funding.
  9. Dog & Duck
    The Dog and Duck pub intends to be open in April.
    A discussion took place regarding the potential to use Network Rail land for a footpath from the Dog and Duck to Sherwood Pines. Cllr Bromley is to contact Network Rail to explore this further.
  10. Casual Vacancy
    No applications received.

18/137 Accounts for Payment

The following items were approved unanimously, and payments will be made by online banking:

  1. Clerk’s pay for February
  2. Edwinstowe Parish Council Room hire £40
  3. JKE Web Design Maintenance £250
  4. Website Hosting Renewal £21.60
  5. Phil Elsham village hall drawings £150 (already paid, invoice for approval)

18/138 Date of Next Meeting

The next ordinary meeting will be held Monday 9th April 2018 at 7.00pm.

The Chairman thanked all those present for their attendance, and closed the meeting at 8.35pm.

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