Meeting Minutes 09 April 2018

Minutes of the ordinary meeting of Kings Clipstone Parish Council held on Monday 9th April 2018 at 7.00pm in the Council Chambers, Edwinstowe Village Hall, Mansfield Road, Edwinstowe.

Present: Cllr P Bromley, Cllr A Stanley, Cllr M Bradley, Cllr C Hunt, Cllr L Shaw-Browne

In attendance: Frances Ford, Clerk, 2 members of the public

Apologies: Cllr A Dunn, D/Cllr Peacock, D/Cllr Brooks, C/Cllr J Peck

18/140 Welcome

The Chairman opened the meeting and welcomed everyone.

18/141 Apologies for Absence

Reasons were approved unanimously.

18/142 Declarations of Interest in Items on the Agenda

There were none.

18/143 Approval of minutes of the meeting held on Monday 12th March 2018

The minutes were unanimously approved and signed by the Chair.

18/144 County Councillors Report

No County Councillor present.

18/145 District Councillors Report

No District Councillors Present.

18/146 Parish Councillors Report

Cllr Stanley reported a car accident that happened on Gorsethorpe Lane over the weekend where a car has gone up the banking and through the hedges.

Cllr Bromley had spoken to VIA regarding water on the Main Road between the Palace Field and the Cavendish Way roundabout. Cones have been put around the water leak and VIA are in the process of assessing it.

18/147 Correspondence from Residents

None received.

18/148 Questions/statements from members of the public (15 minutes)

A resident mentioned the issue of overweight lorries coming down Gorsethorpe Lane.
Resolved:- The Clerk is to contact C/Cllr Peck to query what we can do about this.

18/149 Planning Matters

There were none.

18/150 Agenda Items

  1. Neighbourhood Plan Update
    Viewpoints and heritage assets were discussed at a recent NSDC meeting but the council did not feel that progress was made. Another meeting is planned for 17th April with Oliver Scott from NSDC to establish which assets can be part of the list and the implications of doing so. Viewing points are to be agreed and must be ‘corridors’ rather than 180 degree viewpoints.
    Cllr Stanley proposed the council engage with Paul Atherley to take a selection of drone photographs for the neighborhood plan at £10 per photograph. It is estimated that approximately 20 pictures will needed. This was seconded by Cllr Shaw-Browne and unanimously approved.
  2. Neighbourhood Plan Budget
    The budget for the plan was discussed and further work is needed from Helen Metcalfe at Planning with People due to core strategy being brought in by NSDC which has effected the Parish Council’s plan. The council have applied for a further grant of £4,000 to ensure that further costs can be covered.
  3. Playing field update
    No discussion.
  4. Feasibility of Village Hall
    Cllr Bromley is in the process of gathering quotes for a timber frame building. A referendum will take place later in the year to establish whether the residents would like a village hall.
  5. Newsletter
    Cllr Stanley brought a draft Spring Newsletter to the meeting. Cllr Hunt proposed that the newsletter be distributed, seconded by Cllr Bradley and unanimously approved.
  6. Grass Cutting
    It was agreed to postpone this agenda item for now and see what the growing season for this year brings. Boundaries will be agreed to obtain grass cutting quotes later in the year if needed.
  7. Insurance
    The Clerk had queried the implications of the Playing Field purchase and potential village hall with the council’s insurance company. The council are covered under their existing insurance policy until the village hall is completed, at which time the policy will need to be amended.
  8. Silent Soldier
    The council had received an email to say the soldiers were in short supply after the last meeting. It was agreed to contact the British Legion after Remembrance Day to try and purchase one for next year.
  9. Defibrillator
    The Clerk has contacted the Community Heartbeat Trust to invite them to speak at our June meeting however is yet to hear back with confirmation.
  10. Potential footpath from Kings Clipstone to Sherwood Pines
    Cllr Bromley suggested signposts for walks in Kings Clipstone including signposts to Sherwood Pines. Information has been requested from Network Rail in relation to having a path over the railway line.
  11. Fly Tipping
    Cllr Bromley reported fly tipping on the footpath between Baulker Lane and the Dog & Duck. NSDC have been contacted to remove the rubbish and VIA have been contacted with a view to having a barrier on the left side of Baulker Lane, as there is already one on the right hand side. VIA have a meeting with the landowner to discuss this.
  12. Casual Vacancy
    No applications received.
  13. Updates to the KCPC Website
    Cllr Bromley proposed that the Clerk is given access to update the website as and when needed, which was seconded by Cllr Stanley and unanimously approved.
  14. Precept
    An explanation of how the council tax is calculated was brought to the meeting by Cllr Bromley following discussion with NSDC. The Parish Council did not ask for an increase to the precept however on council tax bills it shows as an increase, therefore it was agreed that this explanation be added to our website to inform residents.

18/151 Accounts for Payment

The following items were approved unanimously, and payments will be made by online banking:

  1. Clerk’s pay for March & overtime

18/152 Date of Next Meeting

The next ordinary meeting will be held Monday 14th May 2018 at 7.00pm.

The Chairman thanked all those present for their attendance, and closed the meeting at 8.28pm.

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