Draft Meeting Minutes 8 October 2018

Draft Minutes of the ordinary meeting of Kings Clipstone Parish Council held on Monday 8th October 2018 at 7.00pm in the Council Chambers, Edwinstowe Village Hall, Mansfield Road, Edwinstowe.

Present: Cllr P Bromley, Cllr A Dunn, Cllr A Stanley, Cllr Peck (NCCC)

In attendance: Frances Ford, Clerk, 2 members of the public

Apologies: Cllr Brooks (NSDC), Cllr Peacock (NSDC), Cllr Bradley, Cllr L Shaw-Browne

19/077 Welcome

Chairman opened the meeting and welcomed everyone.

18/078 Apologies for Absence

Reasons were approved unanimously.

19/079 Declarations of Interest in Items on the Agenda

There were none.

19/080 Approval of minutes of the meeting held on Monday 10th September 2018

Cllr Dunn requested a statement to be added to item 19/073 of the last minutes stating that she did not take part in discussion on the planning matter.

The minutes were unanimously approved by all other councillors present at the last meeting and signed by the Chair.

19/081 County Councillors Report

C/Cllr Peck informed the council that the speed limit on Gorsethorpe Lane is now planned to be reduced to 50mph. Highways have also accepted the request to extend the 30mph speed limit further back on Gorsethorpe Lane.

C/Cllr Peck has requested that the speed limit from Kings Clipstone to Clipstone on the B6030 be reduce to 40mph to bring this in line with Cavendish Way, however a response is awaited.

The government consultation on fracking ends 15/10/18 and this may mean that shale gas exploration is permitted development in future, therefore bypassing the usual planning process. Nottinghamshire County Council have passed a notion to oppose suggestion of permitted development.

A government grant has been received for £18m for the improvement of the A614. Improvements to Ollerton roundabout are to be expected to help improve traffic flow. Other junctions along the A614 are also to be improved.

The new Sherwood Forest Visitors Centre opened last week. Comments received by the C/Cllr include that the visitors centre is very well liked, however there is not enough Robin Hood legend there, which is important to the tourist visitors.

19/082 District Councillors Report

No District Councillors Present.

19/083 Parish Councillors Report

Cllr Stanley informed the council that a resident had reported that the pavement opposite King John’s Court is in a poor state. The Clerk is to report this to Notts County Council.

Cllr Stanley also reported that there is a recurrent smell of sewage coming from Archway Road and the Dog & Duck area up to Sherwood Pines. Severn Trent have visited and established that the smell is caused by the pumping station in Sherwood pines. As this is on private land, they have advised Sherwood Pines what they need to do to solve the issue. Clerk to contact Sherwood Pines and see if a plan has been established.

19/084 Correspondence from Residents

A request had been made by a resident to receive hard copies of the Neighbourhood Plan. This has been delivered to the resident.

19/085 Questions/statements from members of the public (15 minutes)

There were none.

19/086 Planning Matters

There were none.

19/087 Agenda Items

  1. Refurbishment and upgrade of Village Shed
    Cllr Bromley has requested quotes for electric, water and drain connections for the village shed. These are expected to take a couple of months to receive.
  2. Neighbourhood Plan Update
    The Council consultation period finished 5pm on the 12th October. A number of villagers made representations in a positive way and no negative representations were received.
  3. Council donations received
    Thank you cards have been sent to those who made donations to the Parish Council for use of the field.
  4. Autumn Newsletter
    A discussion took place regarding the contents for the newsletter, which has now been drafted. The letter is to be circulated after approval.
  5. Casual Vacancy
    Two applications have been received, and a shortened agenda will be written for November’s meeting, to allow time for interviews.
  6. Containers on the Meadow
    D/Cllr Brooks has asked the planning enforcement officer to look at the whole Dog and Duck site, including King John’s Court on a number of planning issues, such as right of way through the carpark and the current use of the sites.
  7. Dog & Duck
    The Council have been informed that the pub is in its final stages and is currently recruiting.
  8. Bench for Archway Road
    The Clerk had queried whether VIA would replace the broken bench on Archway road and this is something that the Council needs to replace.

    A discussion took place regarding purchase of a couple more benches for the playing field, and it was agreed to look at grants for play equipment for the field. It is a possibility that the Friends of Kings Clipstone may wish to purchase a new bench for Archway Road.
  9. NALC AGM
    Cllr Shaw-Browne and Cllr Bromley are to attend the NALC AGM on 14th November 2018.
  10. Microsoft Office Renewal
    The Parish Council’s license for Microsoft Office is due to expire on the 12th October, and it was agreed to renew this on recurring billing for £59.99pa + VAT.
  11. Purchase of updated Arnold Baker Local Council Administration book
    The Chair had pre-authorised the purchase of the new book at £103.99 plus postage. The payment and purchase was unanimously approved.
  12. Purchase of items for the council by Friends of Kings Clipstone
    The Clerk is to query with Friends of Kings Clipstone the possibility of a bench purchase for Archway Road.

19/088 Accounts for Payment

The following items were approved unanimously, and payments will be made by online banking:

  1. Clerk’s pay for September
  2. HMRC - Tax on Clerk's wages
  3. Lexis Nexis - Arnold Baker Book - £103.99 (paid, needs ratification)

19/089 Date of Next Meeting

The next ordinary meeting will be held Monday 12th November 2018 at 7.00pm.

The Chairman thanked all those present for their attendance, and closed the meeting at 7.45pm.

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