Meeting Minutes 13 November 2017

Minutes of the ordinary meeting of Kings Clipstone Parish Council held on Monday 13th November 2017 at 7.00pm in the Council Chambers, Edwinstowe Village Hall, Mansfield Road, Edwinstowe.

Present: Cllr A Dunn, Cllr P Bromley, Cllr C Hunt, Cllr A Stanley, Cllr M Bradley, Cllr L Shaw-Browne (from min ref 18/080/v)

In attendance: Frances Ford, Clerk, 4 members of the public

Apologies: Cllr J Govan (Chairman) – Resignation received, D/Cllr Peacock, D/Cllr Brooks

As the chairman was not present, the Clerk asked for a chair to be elected for the meeting. Cllr Stanley proposed Cllr Bromley as chairman and Cllr Hunt seconded. Approved unanimously.

18/070 Welcome

The Chairman opened the meeting and welcomed everyone.

18/071 Apologies for Absence

Reasons were approved unanimously.

18/072 Declarations of Interest in Items on the Agenda

There were none.

18/073 Approval of minutes of the meeting held on Monday 9th October 2017

The minutes were unanimously approved and signed by the Chair.

18/074 County Councillors Report

No County Councillor present.

18/075 District Councillors Report

No District Councillors present.

18/076 Parish Councillors Report

Cllr Hunt made a statement that Councillors put a lot of time into Council matters, are volunteers and give their time freely for the good of the village, and receive a lot of criticism without any praise. The Council works to support and keep the heritage of the village, and ensure that it is something for the next generation to be proud of. Cllr Hunt thanked Cllrs Stanley and Bromley for putting the poppies up through the village, and all Councillors and residents who planted spring bulbs.

Cllr Stanley reported that a meeting had taken place with Highways regarding speeding through the village. There are very limited options available to the council to control speeding, however the issue will continue to be pursued.

18/077 Correspondence from Residents

The Clerk had received an email from a resident regarding the purchase of the playing field and future village hall. The points were considered and Cllr Bromley is to formulate a response to the resident. Agreed unanimously.

The Clerk had received a request to move public questions to the end of the meeting. This was considered by the Councillors and a decision was made to keep the order of the agenda as it is, to allow Councillors to take into account the views of the public when discussing items further down the agenda. Agreed unanimously.

The Clerk had received an email from a member of the public who was on holiday in Kings Clipstone, giving feedback about the Palace, and reporting fly tipping on School Lane. Noted.

18/078 Questions/statements from members of the public (15 minutes)

A resident expressed concerns over speeding on Gorsethorpe Lane.
RESOLVED:- The council continues to pursue the issue of speeding throughout the village.

A member of the public asked whether Christmas lights would be erected throughout the village.
RESOLVED:- There will be a Christmas Tree this year on the banking opposite the entrance to King John’s Palace, however no lights on lampposts due to the high cost.

18/079 Planning Matters

There were none.

18/080 Agenda Items

  1. Neighborhood Plan Update
    Cllr Stanley advised that the formal consultation period for the Neighbourhood Plan is due to finish on the 24th November 2017. There have been two open days at the Tin Tabernacle, to which a total of 13 people attended. The council continues to collect in questionnaires from libraries, and receive electronic questionnaires. The majority of residents are fully in favour of plans.

    Cllr Stanley is to contact the Neighbourhood Planning Consultant and seek advice on the next steps for the plan.
  2. Playing Field Update
    The purchase of the playing field on Squires Lane is complete, and the first loan payment is due in April 2018.
    Fields In Trust - The council are able to apply for the playing field to be protected for 100 years. This is to be researched and on the agenda for the next meeting.
  3. Financial regulations & Standing Orders
    Cllr Bromley proposed that the Clerk should be able to pay small amounts of money on behalf of the Council. A separate meeting is to be arranged to discuss, approve and adopt the Financial Regulations and Standing Orders.
  4. Dog & Duck
    Cllr Stanley advised that having spoken to the owners of the pub, they now hope to open in January 2018.
  5. Casual Vacancy
    The council had received an application from Mr Luke Shaw-Browne. The application was unanimously approved and Mr Shaw-Browne signed a declaration of acceptance of office.
  6. Resignation of Councillor Govan
    The Council have received Cllr Govan’s resignation. A new casual vacancy is therefore open. A letter is to be written to Cllr Govan to thank for her time as Cllr and Chair.

    Nomination of Chairman – Cllr Bradley nominated Cllr Bromley, which was seconded by Cllr Stanley. It was unanimously approved for Cllr Bromley to become Chairman. Cllr Bromley signed the Declaration of Acceptance of Office.

    Nomination of Vice Chairman – Cllr Bromley nominated Cllr Stanley, which was seconded by Cllr Hunt. Cllr Stanley accepted the nomination and this was unanimously approved. Cllr Stanley signed the Declaration of Acceptance of Office
  7. New councillor training
    A training session is to be hosted by NALC for councilors wishing to attend. Cllr Stanley and Cllr Hunt requested to go to this, which was unanimously approved.
  8. Mobile Phone
    The Clerk is to purchase a pay as you go mobile phone as a dedicated number for the Council. Approved unanimously.
  9. Grass cutting
    In order to obtain a quote from a maintenance company, Cllrs Stanley and Bromley are to decide which grass is to be cut. Agenda item for January.
  10. Internet banking
    The Clerk has chased the application, the bank have reissued paperwork as they cannot find the previously returned forms. Forms to be resubmitted.
  11. Christmas Tree
    Cllrs Bromley and Stanley are to arrange a Christmas Tree for the banking on the corner opposite the entrance to the King John’s Palace field. The lights are to be switched on at 4.00pm on Saturday the 2nd December 2017. Cllr Stanley requested authority to purchase a bag of tie wraps to fasten the lights to the tree, which was unanimously approved.
  12. Meeting Dates
    Meetings for 2018 are to take place on the 2nd Monday of each month, and a list of these dates will be available on the council website.

18/081 Accounts for Payment

The following items were approved unanimously, cheques raised and signed:

  1. Clerk’s pay for November
  2. Clerk’s overtime for October
  3. Cllr Stanley reimbursement of postage to resident - £0.65
  4. Cllr Stanley reimbursement of printing inks - £48.99
  5. Cllr Stanley reimbursement of stationery - £15.20
  6. Cllr Bromley reimburse sundries for consultation - £6.76
  7. Clerk reimbursement of Greetings Card - £2.50
  8. Clerk reimbursement of 2x 1st class stamps - £1.30
  9. Clerk reimbursement of spring bulbs - £108.50
  10. Edwinstowe Parish Council Room Hire - £40.00
  11. British Legion Poppies - £90.00

18/082 Date of Next Meeting

This will be Monday 4th December 2017 at 7.00pm.

Chairman thanked all those present for their attendance, and closed the meeting at 8.00pm.

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