Meeting Minutes 13 March 2017

Minutes of the ordinary meeting of Kings Clipstone Parish Council held on Monday 13th March 2017 in the Council Chambers, Village Hall, Mansfield Road, Edwinstowe.

Present: Cllr J Govan (Chairman), Cllr P Bromley (Vice Chair), Cllr J Smyth, Cllr A Stanley, Cllr M Bradley (part), Cllr S Parkhouse, Cllr C Hunt

In attendance: Lynda Ogilvie, Temporary Clerk, 6 members of the public, Cllr Brooks (NSDC), Cllr Peck (NCCC)

17/126 Welcome

Chairman opened the meeting and welcomed everyone.

17/127 Apologies for Absence

There were none.

17/128 Declarations of Interest in Items on the Agenda

Cllr Govan declared a personal (non pecuniary) interest in Agenda item 17/130 Clerk Application.

17/129 Approval of minutes of the meeting held on 8th February 2017

The minutes were unanimously approved as a correct record and signed.

17/130 Clerk Application

Chairman asked that this item be left to later in the Agenda, after the arrival of Cllr Bradley. Unanimously approved.

17/131 Questions/statements from members of the public (15 minutes)

A resident reported that his hedge on School Lane had been damaged and this was because motorists were using the lane even though it was closed to traffic. Members expressed sympathy with the resident, but it was noted that the position was unclear as V1A had given permission for residents to gain entry and exit to the village, but other motorists would be restricted. It was agreed to investigate this further and to discuss as an Agenda item at the next meeting.

Another resident commented that the road works personnel have been very accommodating and friendly. This comment was supported by others present.

17/132 County Councillors Report

Cllr Peck said he would support whatever decision the Council took in relation to traffic issues on School Lane, and he wished to be informed of the Council’s decision, so that he can take the matter up with the appropriate bodies. He has reported several potholes in the village, and noted that some have already been attended to.

(7.15 pm – Cllr Bradley arrived)
Cllr Peck reported that lowering the speed limit to 50 mph and 40 mph in parts of the village is now in the County Council’s programme of works, and he hoped that it will be done in due course.

Cllr Peck gave his apologies for the next meeting. It would be too close to the County Council elections for him to attend, and as he could not say whether he would be returned to office after the elections he took the opportunity of thanking members of the Council for their help and friendship to him over his term of office, and their commitment to the village.

Chairman in turn thanked Cllr Peck for all his efforts on behalf of the village, and wished him well for the future.

17/133 District Councillors Report

Cllr Brooks gave the council a paper which she hoped would explain the planning process a little better. She reported that NSDC has received an application for a lawful development certificate for a business in the village. It is unlikely that the parish council’s comments will be sought on this because of the nature of the application. Cllr Brooks also mentioned the possibility of a twinning project with a French mining village, Robinac Roche a Chabeuil. She invited anyone who had an interest in twinning to get involved in the project.

At this point, Chairman reverted to Item 17/130 Clerk Application

17/130 Clerk Application

(Members of the public left the room.)
(The Chairman, having declared an interest in this item, took no part in the discussion)

Cllr Stanley took members through the interview process for the two candidates. Neither candidate had parish council experience, but one candidate’s CV was impressive, and demonstrated transferable skills appropriate to the role of Clerk. It was therefore the recommendation of the interview panel that the position be offered to Mrs Frances Ford.

The appointment of Mrs Ford as Clerk to the Council was therefore unanimously approved (Chairman did not vote)

(Members of the public were invited to return)

Mrs Ford, who was present, was formally offered the position of Clerk to the Council, which she accepted. Cllr Smyth will oversee drawing up a contract of employment.

17/134 Parish Councillors Report

Members approved a proposal for the Clerk to write a letter to V1A to thank them for their help with Christmas lights, and also the recent roadworks.

17/135 Planning Matters

  1. 17/00272/LDC Use of land and buildings for the repair, servicing and sale of motor vehicles. Castle Lodge, Main Road, Kings Clipstone, Old Clipstone NG21 9BT

    (Cllr Bradley declared an interest in this Agenda item)

    The Council decided not to offer any comments on this application.

17/136 Agenda Items

  1. Neighbourhood Plan
    Cllr Stanley has been in touch with Helen Metcalf, who has confirmed that the revised plan is almost ready.
  2. Playing Field Update
    Cllr Bromley reported that the Council’s offer of £60,000 has been accepted. The Council now needs to move forward with borrowing the money.
    Cllr Govan proposed, seconded by Cllr Stanley, that the Council should apply for borrowing approval for a sum up to £60,000, the final amount being determined after considering how much of the Council’s reserves should be put towards the purchase. Unanimously approved.
  3. Litter Picking
    Cllr Bromley had spoken to Jill Ridge, who confirmed that some litter picking had been undertaken. She will see if her staff can undertake some more, if time permits.
  4. Change of Council’s Name
    Following on from the decision of the council at the last meeting to change the Council’s name to ‘King’s Clipstone Parish Council’, the Clerk advised that she had ascertained that the Council now simply has to write to all interested parties to inform them of the change. A copy of the minutes approving this change should accompany the letter to NSDC but is not necessary for other bodies, such as the bank, insurance company, NALC etc. Clerk will write to NSDC, and a list of those who should be contacted will be drawn up, and dealt with progressively.
  5. Change of Postal Address
    There is a mistake on Google maps in that it shows Main Road, King’s Clipstone as Mansfield Road. Cllr Govan proposed, seconded by Cllr Hunt, that Cllr Parkhouse should contact Google with a view to getting this corrected.
  6. Approve new Letterhead
    Cllr Parkhouse will change the letterhead. This will be an Agenda item for the next meeting.

17/137 Accounts for Payment

The following items were approved, and cheques signed:

Invoice for temporary Clerk for the month of February - £52.50
Website Maintenance Renewal - £250.
Renewal of Tag Hosting Services - £37.00

A time sheet for Alice Dunn has been submitted. Council approved this, and Mrs Dunn will be requested to submit an invoice for payment at the next meeting.

17/138 Date of Next Meeting 12 April 2017

(Cllrs Hunt and Smyth gave their apologies for this meeting.)

Chairman thanked all those present for their attendance, and closed the meeting at 8.10 pm.

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