Meeting Minutes 9 October 2017

Minutes of the ordinary meeting of Kings Clipstone Parish Council held on Monday 9th October 2017 at 7.00pm in the Council Chambers, Edwinstowe Village Hall, Mansfield Road, Edwinstowe.

Present: Cllr A Dunn, Cllr P Bromley, Cllr C Hunt, Cllr A Stanley, Cllr Peck (NCCC)

In attendance: Frances Ford, Clerk, 4 members of the public

Apologies: Cllr J Govan (Chairman) – No apology received, Cllr M Bradley, D/Cllr Peacock, D/Cllr Brooks

As the chairman was not present, the Clerk asked for a chair to be elected for the meeting. Cllr Hunt proposed Cllr Bromley as chairman and Cllr Stanley seconded. Approved unanimously

18/056 Welcome

Chairman opened the meeting and welcomed everyone.

18/057 Apologies for Absence

Reasons were approved unanimously. No apologies were received from the Chairman.

18/058 Declarations of Interest in Items on the Agenda

There were none.

18/059 Approval of minutes of the meeting held on Monday 18th September 2017

The minutes were unanimously approved and signed by the Chair.

18/060 County Councillors Report

C/Cllr Peck thanked the Council for the thank you card received from the Parish following the work to Squires Lane.

C/Cllr Peck spoke about the extension to the Robin Hood line and that the County Council have unanimously supported his motion regarding the proposed extension to the Robin Hood line.

Seismic testing for fracking has currently begun within Nottinghamshire County Council boundaries. The County Council are committing to oppose fracking within Nottinghamshire. The process is still a long way from fracking, as this depends on results of testing and the geology of the area.

A resident had contacted C/Cllr Peck regarding the new LED street lights on Squires Lane as they preferred the old style ones.

C/Cllr Peck had attended a meeting with D/Cllr Peacock in relation to the headstocks in Clipstone. They had met with a senior planning officer at Newark and Sherwood District Council to review the way forward for the headstocks.

18/061 District Councillors Report

No District Councillors present.

18/062 Parish Councillors Report

There were no reports from Village Councillors.

18/063 Correspondence from Residents

The Clerk had received a letter from a resident regarding the overhanging trees and overgrown grass on Mansfield Road between King John’s Palace and the Cavendish Way Roundabout.

RESOLVED:- Nottinghamshire County Council were contacted regarding the trees and grass and the trees should be cut within the next few weeks. The grass will die back shortly over the winter.

18/064 Questions/statements from members of the public (15 minutes)

A resident asked questions about the neighbourhood plan, and the possibility of an open forum to discuss is and have the councillors answer questions from members of the public.

See Agenda item 18/066 (i).

A resident expressed concern about the length and complexity of the neighbourhood plan document.

RESOLVED:- The Neighbourhood Plan was developed with the help of expert consultants, and is in the proper format for a Neighbourhood plan giving sufficient evidence for the plans. The Council are happy to clarify elements of the Neighbourhood Plan to residents, should they request. Information on how to contact the council with regard to this have been circulated to every Dwelling

18/065 Planning Matters

There were none.

18/066 Agenda Items

  1. Neighborhood Plan Update
    The Neighbourhood Plan is currently in its consultation period, and the council’s second open day will take place at the Tin Tabernacle on Sunday 15th October between 11am and 3pm. All residents are encouraged to attend to find out more about the Plan and express their views. A newsletter had been distributed about the Neighbourhood Plan open day to all residents.
  2. Playing Field Update
    The loan for purchase of the field has been approved and applied for, and the council await exchange of contracts before requesting the funds from the loan arrangement.
    Cllr Bromley has been in touch with Western Power and Severn Trent with a view to getting utilities to the playing field for the potential village hall.
  3. Dog & Duck
    The pub has structural problems which has involved taking out ceilings and floors, so progress has been delayed. They do intend to carry on and finish the work but will open later than planned.
  4. Casual Vacancy
    There is still a vacancy for 1 parish councillor and no applications were received.
  5. Lamp post poppy appeal
    The council have purchased poppies from the British Legion to be attached to lamp posts in the Parish. These were at a cost of £90 for 30 poppies. There was unanimous approval of this payment.
  6. Administration
    This was moved to a private meeting held after the council meeting.
  7. Request for another dog bin and approval of purchase
    The council decided that this was not needed, however a litter bin near the bus stop would be useful. Dog waste can also go into this bin if it is bagged. Unanimous approval was given to purchase the bin and install.
  8. Road gulley at the junction of Gorsethorpe Lane and Squires Lane
    A new lamp post is being installed to replace the existing leaning post.
  9. Grass cutting boundaries
    The Clerk had spoken with Nottinghamshire County Council regarding the cutting of grass. The grass will not be cut again this year but is particularly long due to the warm damp weather that has caused the growing season to be extended.

    RESOLVED:- The Clerk and Cllr Dunn to obtain further quotes.
  10. Internet banking
    The Clerk sent forms off to the bank however has not yet had a response.
  11. Fracking
    The council remain opposed to fracking.
  12. Christmas Tree
    The Clerk is in the process of arranging a meeting with Sherwood Pines regarding a Christmas Tree in their entrance, in addition to the one opposite the King John’s Palace Field.
  13. Spring bulb planting
    A discussion took place regarding the purchase of spring bulbs and where to plant. It was decided that bulbs should be planted on the bank opposite the King John’s Palace Field and also through the centre of the Parish, near the bus stop and post box. Cllr Hunt proposed a maximum spend of £200 and this was unanimously approved.
  14. Wheelie bin speed stickers
    The Clerk had been contacted regarding whether the council wanted to purchase stickers with speed limits on for the wheelie bins. It was unanimously decided not to purchase, however some ’30 for a reason’ signs which can be fixed to lamp columns may be desirable and the clerk is to contact highways with a view to obtaining these.
  15. Possible Grants
    There are various grants that the Council could apply for in relation to the playing field and village hall construction, Cllr Hunt, Cllr Dunn and the Clerk are to research and apply for any grants that the council may be eligible for.

18/067 Accounts for Payment

The following items were approved unanimously, cheques raised and signed:

  1. Clerk’s pay for October
  2. Clerk’s overtime for September
  3. Renewal of Microsoft Office Package - £59.99 (this cheque was made out to the Clerk for her to pay)
  4. Banner Jones Legal Costs - £980
  5. Grant Thornton Audit - £240 (this payment was to be queried with Grant Thornton as it was raised that in previous years the council may not have paid for an audit, however was unanimously approved in case we did)

18/068 Date of Next Meeting

This will be Monday 13th November 2017 at 7.00pm.

Chairman thanked all those present for their attendance, and closed the meeting at 8.03pm.

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