Meeting Minutes 14 September 2016

Minutes of the ordinary meeting of Kings Clipstone Parish Council held on Wednesday 14th September 2016 at 7.00pm in the Council Chambers, Village Hall, Mansfield Road, Edwinstowe.

Present: Cllrs Bradley, Bromley, Govan, Harbottle, Smyth

Apologies: Cllr Parkhouse - holiday, Maguire - work

17/042 Welcome

The Chair opened the meeting and welcomed all present.

17/043 Apologies for Absence

Reasons were approved and authorized unanimously.

17/044 Declarations of Interest in Items on the Agenda


17/045 Approval of minutes of the meeting held on Wednesday 13th July 2016

Minutes were approved by those who had been present and signed by the Chair.

17/046 Questions/statements from members of the public (15 minutes)

Commenced 1901hrs

A resident asked if some attention could be given to the village noticeboards as condensation is getting in.

RESOLVED: Cllr Bradley to action

A resident asked about progress on the litter picker.

RESOLVED: Agenda item in October

A resident reported whether the containers that have been placed around the village were allowed to be there.

D/Cllr Brooks reported that there is normally a time limit allowed for containers.

RESOLVED: D/Cllr Brooks to take forward.

A resident asked about the progress of the Neighbourhood Plan - this is on the agenda

A resident asked whether the council had received an internal audit this year. Yes

A resident asked why the accounts have not yet been published. The external audit has not been received from the auditors yet.

A resident asked whether there was any news on the appeal for the B&B. Not yet

Ended 1908hrs

17/047 County Councillors Report (to be made when C/Cllr Peck arrives)

C/Cllr Peck was not able to attend.

17/048 District Councillors Report

D/Cllr Brooks reported that N&SDC were very keen for local councils to produce neighbourhood plans.

The planning application for change of use for the bed and breakfast has been called in to be discussed at N&S especially regarding highways issues.

D/Cllr Brooks reminded the meeting that when comments are made on planning applications they must be planning matters.

17/049 Village Councillors Report

Cllr Bromley reported vehicles parking on the narrow part of Main Road forcing pedestrians into the road.

D/Cllr Brooks informed the meeting that obstruction is a police matter. Clerk to report issue to PCSO

Cllr Bromley requested the playing field to be agenda’d next month

RESOLVED: Clerk to agenda item

Cllr Bromley informed the meeting that he was currently compiling a list of businesses in the locality and will send the letter regarding the business forum.

Cllr Smyth reported the overgrown hedge/bush on Gorsethorpe Lane.

RESOLVED: Clerk to contact landowner.

Cllr Harbottle reported the ongoing problem of bike thefts at Forest Holidays and off road motorbikes riding along the train tracks.

Cllr Govan asked for more information concerning the community speed watch project that has been relaunched by the police.

RESOLVED: Clerk to get more information from PCSO.

Cllr Govan read a letter from Cllr Maguire tendering his resignation.

RESOLVED: Clerk to inform N&SDC. Unanimously agreed to send a letter of thanks to Cllr Maguire

17/050 Planning Matters

Planning Appeal 15/02155/FUL - Land to south of Sherwood Forest Lodge

17/051 Agenda Items

  1. Neighbourhood Plan
    1. Update - Survey Visit
      The survey date is 26th September at 10.00am.

      RESOLVED: Cllr Parkhouse and Alan Stanley to attend. Clerk to inform Helen Metcalfe time/location.
  2. Traffic Survey Information
    Information has been received from NCC Highways.

    RESOLVED: Clerk to circulate to all councilors and place on website
  3. Priority System - Gorsethorpe Lane - update
    A response has been received from NCC Highways however it appears the wrong bridge has been visited.

    RESOLVED: Clerk to contact Highways Officer
  4. Code of Conduct Complaints
    The Chair reminded the meeting that when they sign the acceptance of office, they are agreeing to abide by the code of conduct. This document should be revisited regularly.

    Could all councilors also review their disclosures of interest and inform N&SDC of any changes.

    Recent comments made concerning the availability of the clerk and councillors being available 24/7 are incorrect.

    It was unanimously agreed to set up email addresses for the Clerk, Vice-Chair and Chairman linked to the website. Emails to be circulated to councilors as appropriate.

    Item to be placed on website asking for email residents email addresses if they would like to receive information/agendas or minutes electronically.

    RESOLVED: Clerk to inform webmanager. Councillors to review disclosures of interest forms.

    Clerk to check with monitoring officer whether partner’s businesses, if outside the village, need to be declared on the form.
  5. Plan Review - Preferred Approach
    N&SDC have run consultations about the proposed changes to the planning process. The presentation from these events has been sent to the clerk for information.

    RESOLVED: To put the consultation on the website and circulate to all councilors.
  6. Fly Grazing
    There are some instances of fly grazing on the outskirts of King's Clipstone.

    RESOLVED: To put the document on the website and circulate to all councilors
  7. Annual Parish Conference
    No councilor was able to attend this year's conference.

    RESOLVED: Email details to Cllr Parkhouse
  8. Grass Cutting
    A resident has contacted the council reference the grass outside 2-4 King John’s Court as it has not been cut. A discussion took place concerning whose responsibility it is to cut the area in question.

    RESOLVED: Clerk to contact Highways to establish whether the area is adopted and whose responsibility it is to cut it.
  9. Christmas Tree
    Forest Holidays will donate a Christmas tree to the village this year for the green.

    RESOLVED: Clerk to liaise with Forest Holidays
  10. Christmas Lights Infrastructure
    NCC are able to fit the infrastructure to columns 4,5,6,7,8,9,10,12,13 and 14. The council would also like the infrastructure fitting to the column/box on the green. The cost will be £350 per column. The works were due to coincide with the road closure in October however, this has now been postponed and the council feel some compensation should given to the council.

    Cllr Bromley proposed proceeding with the works Cllr Smyth seconded - agreed unanimously.

    RESOLVED: Clerk to authorize Highways to do the work and request time frame.

    Clerk to write to Highways and Sherwood Pines requesting compensation/contribution.
  11. Resurfacing Works Postponement
    The resurfacing of Main Road has been postponed due to proposed works by Sherwood Pines/Forestry Commission.

    RESOLVED: Clerk to speak to C/Cllr Peck and Forestry/Commission to Sherwood Pines for reasons etc

17/052 Accounts for Payment

  1. Clerk's Wages
    Wages for July and August agreed unanimously and cheques signed.

17/053 Date of Next Meeting 12th October 2016 at 7.00pm

Meeting closed 2003hrs.

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