Meeting Minutes 12 January 2015

Minutes of the ordinary meeting of Kings Clipstone Parish Council held on Monday 12th January 2015 at 7.00pm in the Community Room, Sherwood Forest Holiday Park, Gorsethorpe Lane, Kings Clipstone.

Present: Cllrs Bradley, Govan, Harbottle, Maguire, Parkhouse, Smyth

Apologies: Cllr Rowe - holiday

106/15 Welcome

The Chair opened the meeting and welcomed all present.

107/15 Apologies for Absence

Apologies were approved and accepted unanimously.

108/15 Declarations of Interest in Items on the Agenda


109/15 Approval of minutes of the meeting held on Monday 8th December 2015

The date of the meeting should read December and not November.
Minute reference 102/15 add ‘approved’.

Subject to the amendments above, the minutes were approved - 4 votes for and 1 abstention.

110/15 Questions/statements from members of the public (15 minutes)

A local resident is currently in hospital after a recent fall. The council unanimously agreed to send a card. Chair to arrange

One of the gates on the bridleway from the Dog and Duck to Vicar Water was tied up with twine over the Christmas period. It is the one nearest the car park and has since been opened. Cllr Parkhouse asked to be informed if this happens again as it is a public right of way

111/15 County Councillors Report

See later agenda item, Cllr Peck not yet in attendance.

112/15 District Councillors Report

The following from D/Cllr Soar was read to the meeting:

Kelham Hall has been sold for a spa and hotel. It is unclear where the new HQ will be although some councils are starting to talk about linking together.

The new doctors' building has started and should be completed by August. There will be a puffin crossing to service this building on the B6030 for public transport users. There should be plenty of car parking at the new site. The Doctors is now open Saturday mornings 3 Saturdays at Clipstone and 1 at Farnsfield; patients can use either surgery. The old building will close when the new one is on stream and be offered for sale.

I have heard nothing more about the proposals for the adventure scheme at the pit site. The group have applied for funding from the Heritage lottery for a feasibility study. They are proposing to run it as a community interest group and they have no private backers as yet. Community of Clipstone old pit village seems split on this one; some are for it, some feel they are being rail roaded into something they do not want by a strong voiced minority group.

113/15 Village Councillors Report

Cllr Parkhouse asked whether the council would consider what they wish to do with the mower currently in his garden. It is owned by the council, does work but will need some repairs. After a discussion it was agreed for Cllrs Bradley, Maguire and Parkhouse to arrange to move it to Cllr Bradley's farm for storage.

Cllr Bradley has had to have three horse chestnut trees removed from the mission church site as they were badly diseased and rotten. The works were done in consultation with NCC and tree surgeons.

Cllr Harbottle asked what was happening with the Neighbourhood Plan. After a discussion it was agreed for the Clerk to contact Karen Tarburton of RCAN to arrange a meeting with the whole council.

114/15 Planning Matters


115/15 Agenda Items

  1. Website
    After a lengthy discussion during which C/Cllr Peck and Cllr Smyth arrived, it was agreed to proceed with the proposed six page website by JKE Web design at a first year cost of £350 which includes management fee. Clerk to check if VAT is included.

    It was unanimously agreed to pay the required 25% to start the process.

    The Clerk to ask web designer to take a photograph of one of the King's Clipstone signs for the header.

    It was agreed 4 votes for with 2 abstentions to use the suggested company for domain name and tag hosting. Clerk to arrange

    Cllr Parkhouse will send all minutes and agendas to the Clerk for inclusion on the website.
  2. County Councillors Report (moved from 111/15)
    The budget consultation runs until 4th February.

    The decisions on approved Highways projects across the county will be made in March 2015.

    Gorsethorpe Lane barriers are now in place; C/Cllr Peck has been corresponding with a local resident concerning Gorsethorpe Lane and will continue to press for a reduction in speed limit.

    C/Cllr Peck has some divisional fund remaining which can be awarded to local groups. A discussion concerning the Mission Church took place. Cllr Bradley to submit a request (via the Clerk)
  3. Local Council Administration - Charles Arnold Baker
    The council does not have a copy of Local Council Administration by Charles Arnold Baker. It was agreed to ask Edwinstowe Parish Council to share the cost of a new edition. Clerk to find out
  4. Agenda items for decision making
    Standing Orders/Financial Regulations/Code of Conduct - it was suggested by the Clerk to wait until after the election to agree and adopt new versions.

    Cllr Parkhouse questioned item 37.4 in the Standing Orders concerning the ability of the public to request recording stops whilst they speak during the public participation section of a meeting. Clerk to provide relevant article
  5. Gorsethorpe Lane Hedge
    Cllr Parkhouse contacted the Highways Department concerning the replacement of the hedge behind the new barrier on Gorsethorpe Lane. Due to the fact that the hedge was severely damaged during the barrier installation, NCC is prepared to pay £200 (excluding VAT) towards the cost of replacement. Cllr Parkhouse to liaise with the landowner over hedge variety and provide details to the Clerk. The question of whether volunteers would be covered under the council's insurance was raised. Clerk to find out

    Subject to insurance cover, the councillors unanimously approved the works.
  6. Footpath along River Maun
    Nothing more to report at present, Cllr Parkhouse is awaiting information from Natural England.
  7. Flood Grants Information
    The Chair read an email concerning Flood Grant Schemes that are available for residents of Newark and Sherwood. It was not believed to be relevant for any residents of Kings Clipstone however; applications forms can be obtained from
  8. Dog Bins
    The dog bin at Squires Lane needs emptying more frequently and is in very poor repair. Agreed unanimously to order a larger, red dog bin; Clerk to increase frequency of emptying and order a larger red dog bin in replacement

116/15 Accounts for Payment

  1. Clerk's wages - approved unanimously
  2. Clerk's overtime for December - approved unanimously

117/15 Date of Next Meeting 9th February 2015 at 7.00pm

Meeting closed at 2022hrs

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